Location: Timmins, ON

Job type: Contract – 35 hours per week - Up to 6 months

Closing Date: March 30, 2026

Vacancy Status: Existing Position

What you will do in the role

• Receive, review, and process supplier invoices, ensuring completeness, accuracy, and appropriate approvals in accordance with delegated authority.

• Verify invoice details (vendor name, date, amounts, taxes, PO numbers, cost centers/projects) and resolve discrepancies with vendors and internal requestors.

• Code invoices to the correct general ledger accounts, departments, projects, or funding sources.

• Maintain an organized audit trail (invoice images, approvals, receiving documentation, supporting correspondence).

• Support payment runs (cheques, EFT/ACH, wires), including remittance advice creation and vendor communications.

• Maintain vendor master data (setup, updates, tax IDs, banking details where applicable) following verification protocols.

• Prepare customer invoices and statements in accordance with billing schedules, contracts, or funding requirements.

• Record receipts, apply cash, and reconcile deposits to bank statements and AR subledger.

• Support collections activities by producing aging reports, following up on overdue accounts, and documenting communications.

• Process credit memos, adjustments, and write-off documentation per policy and approval limits.

• Prepare and post routine journal entries (accruals, prepaids, allocations, corrections) with supporting documentation.

• Assist with subledger-to-GL reconciliations (AP, AR, payroll clearing where applicable).

• Monitor and correct coding errors and ensure transactions are recorded to the appropriate period.

• Perform regular reconciliations including (as assigned):

Bank accounts and credit card statements

AP/AR control accounts

Prepaid expenses and accruals

Intercompany or internal chargebacks (if applicable)

Inventory or cost tracking reconciliations (if applicable)

• Investigate reconciling items, identify root causes, and prepare correcting entries or documentation.

• Ensure reconciliation packages include required support, explanations for variances, and sign-off documentation.

• Adhere to internal controls and segregation of duties, escalating any control concerns, unusual transactions, or suspected errors promptly.

• Support month-end close activities by preparing schedules, reports, reconciliations, and journal entries by established deadlines.

• Assist with variance analysis by identifying unusual activity, missing entries, or coding anomalies.

• Ensure documentation is complete and organized for month-end working papers.

• Support year-end close, audit requests, and preparation of schedules such as:

AP/AR aging summaries

Capital asset listings and additions/disposals support

Accrual support, prepaid roll-forwards, and account detail reports

• Assist in implementing year-end adjustments as directed.

• Produce routine accounting reports (e.g., AP aging, AR aging, transaction listings, expense summaries) for internal stakeholders.

• Track and report key operational metrics (invoice cycle times, backlog counts, unmatched invoices, overdue receivables).

• Maintain accurate filing systems (digital and/or physical), ensuring document retention practices are followed.

• Provide support for expense claims, corporate card reconciliations, and employee reimbursement processes.

• Respond to inquiries from employees, vendors, and customers regarding invoice status, payments, billing issues, and account balances.

• Coordinate with Procurement/Purchasing and Operations to resolve PO, receiving, and invoice discrepancies.

• Assist departments with coding guidance and documentation requirements.

• Provide clear, professional communication and maintain positive working relationships.

• Enter and maintain accurate financial data in the ERP/accounting system, ensuring transaction completeness and proper attachment of supporting documents.

• Support continuous improvement initiatives by identifying process bottlenecks, recurring errors, and opportunities for automation.

• Assist with implementation or optimization of AP automation, expense tools, or ERP upgrades by participating in testing, training, and documentation.

• Maintain and follow standard operating procedures (SOPs) and contribute to updates as processes evolve.

• Ensure compliance with organizational policies and relevant requirements such as tax handling (sales tax/VAT/GST/HST as applicable).

• Assist with audit requests by retrieving and preparing documentation promptly and accurately.

• Support compliance documentation for grants, projects, and restricted funds (where applicable).

Just a few reasons to join Kunuwanimano Child and Family Services

• Opportunity to work with a dynamic team with career growth across multiple departments.
• KCFS pries itself in providing its employees with job security, competitive wages, and a safe working environment.
• Training opportunities to support your success in the role.
• A defined contribution benefit pension plan (OMERS).
• Comprehensive Health Plan including Medical, Dental, Vision, Life, and Disability Insurance.
• Competitive vacation leave.

What you bring to the table

• Must possess a three-year Accounting Diploma from a recognized, accredited college.
• Additional coursework toward CPA or equivalent is an asset.
• 2–5 years of experience in an accounting support role (AP/AR/GL), depending on complexity.
• Experience working in a deadline-driven environment with month-end close exposure preferred.
• Superior financial calculation understanding, knowledge and skills.
• Knowledge of accounts payable, accounts receivable and general ledgers.
• Knowledge of office administration and basic bookkeeping procedures.
• Awareness of Generally Accepted Accounting Principles (GAAP) and Employment Standards Act (2000).
• Excellent verbal and written communication skills.
• Excellent technical competence with word processing and financial applications.
• Excellent analytical and problem-solving skills.
• Excellent time management and organizational skills.
• Ability to work independently with a minimal degree of supervision.
• Ability to work flexible hours.
• Must possess a valid “G” Ontario Driver’s licence.
• Must produce clear Criminal Record Check with Vulnerable Sector Screening.

Please refer to our website: www.kunuwanimano.com for employment opportunities.

At Kunuwanimano Child and Family Services, we walk together in the spirit of respect, learning, and community. Our approach to hiring reflects our commitment to Indigenous-led service, Nation-based healing, and creating a workplace where everyone feels safe, valued, and supported.

We encourage applications from First Nations individuals, particularly those from Treaty 9 communities and our partner Nations. We honour education, professional experience, and the deep knowledge that comes from culture, community, and lived experience.

As an equitable employer, we welcome applications from all qualified persons, including those who identify as Two-Spirit, LGBTQ+, non-binary, francophone, persons with disabilities, and other equity-seeking groups. Accommodation is available on request from candidates taking part in all aspects of the selection process.

AI tools may be utilized to support recruitment processes, such as resume screening and candidate matching, while ensuring compliance with privacy laws and ethical standards. All AI-assisted decisions are reviewed by qualified professionals to maintain fairness and transparency.

Please note that preference will be given to qualified Indigenous applicants. Please self-identify.

 Meegwetch to all applicants, however only those selected for an interview will be contacted.