Job Description

Human Resource Assistant

Department: Administration

Reports to: Human Resource/ Executive Director

Location: 310 Pentateuch Apitipi Anicinapek Nation

Position Summary

The Human Resource Assistant provides administrative and coordination support to the Human Resource Department. This position helps ensure that employees and leadership receive effective, respectful, and culturally grounded HR services.

The HR Assistant supports recruitment, onboarding, benefits, and employee relations while promoting a positive and inclusive workplace that reflects Indigenous values and community priorities.

Key Responsibilities

1. Administrative and Clerical Support

• Maintain accurate, confidential employee records and files.
• Prepare correspondence, employment contracts, and reports as needed.
• Assist with benefits, pension, and payroll information.
• Support the development and implementation of HR policies and procedures.
• Assisting processing payroll and review timesheets

2. Recruitment and Onboarding

• Assist with job postings, advertising, scheduling interviews, and reference checks.
• Help coordinate new employee onboarding and orientation.
• Ensure welcoming processes that honour community protocols and respect cultural diversity.

3. Employee Relations and Communication

• Respond to employee inquiries in a respectful, confidential manner.
• Promote positive workplace relationships built on trust, respect, and accountability.
• Support the HR Manager with employee engagement and wellness initiatives.

4. Training and Development

• Assist in planning and tracking staff training and professional development.
• Coordinate cultural awareness and safety training sessions.
• Maintain training records and certificates for all employees.

5. Cultural and Community Support

• Participate in community events and ceremonies as appropriate.
• Help ensure HR practices reflect the organization’s values, culture, and traditions.
• Support ongoing efforts to Indigenize HR policies and create a culturally safe workplace.

Qualifications

• Diploma or certificate in Human Resources, Business Administration, or related field (or equivalent combination of education and experience).
• Experience in an Indigenous organization or community setting is an asset.
• Knowledge of employment standards, benefits, and HR best practices.
• Strong organizational, communication, and computer skills (Microsoft Office, HRIS systems).
• Ability to maintain confidentiality and professionalism at all times.
• Commitment to teamwork, respect, and community well-being.

Personal Attributes

• Respectful and approachable
• Organized and detail-oriented
• Culturally aware and community-minded
• Reliable, adaptable, and a good communicator
• Willing to learn and grow in the role

Working Conditions

• Full-time, office-based position (35 hours/week).
• Some travel or participation in community events may be required.
• May occasionally work outside regular hours to support HR or community activities.

Submit your cover letter, resume and three references, including details of your qualifications, clearly marked PRIVATE AND CONFIDENTIAL

Human Resources

Apitipi Anicinapek Nation

310 Penatuche Road

Matheson, ON P0K1N0

Email: hr@apitipi.ca

Fax: 705 273 2900

Closing date when filled